Rosa Alvarez

Assigned4 open before ReadyOncology follow-upCaregiver travelling · Miguel (son)Primary contact · Miguel

As you would say itOn for 07:45 tomorrow. Fog may push it to a 10:30 start; Tom has not been asked yet. Thursday's flight home is not covered yet.Miguel's page says the same

Tue Nov 3 → Thu Nov 5 · Santa Maria to UC San Diego Custody: Angel Flight West since Oct 21, accepted from ACA intake Owner: Maria Chen Referred by Marin Oncology social work (A. Torres)

Change or cancel a leg

Open · 4 before Ready

By when it bites. Each item links to its leg. What is already done is folded underneath.

Outbound in 1 day

Tonight

before 07:45

Fog at KSMX tomorrow morningDecision pendingleg 2

Ceiling 700 ft until about 10:00. Tom's minimums are OK, so it can go as planned. A 10:30 start clears the stratus and still arrives by 12:30. Tom has not been asked. Miguel's voicemail this morning is asking exactly this.

Weather Good → Watch, Fri 18:04Voicemail from Miguel, Mon 06:58Tom's EFB minimums 500 ft and 2 sm

Tonight

before 07:45

Itinerary not sentRosa and Miguel

Nothing has gone to the family yet for tomorrow. Send it after the fog decision so it goes out once, with the right time.

Wed Nov 4

medical expires

Return mission has no pilotOffer in · blockedleg 5

Linda Park offered Sat 09:12. Her medical expires Wed and the flight is Thu, so a locked rule blocks the confirmation. If it renews, the block lifts by itself. If not: 10 of 10 eligible pilots were told Oct 24, 3 opened it, nobody else offered.

Offer Sat 09:12 from the EFBMedical reminders Oct 20 and Oct 27Referrer asked Fri whether the return is covered

Open on the board

Thu Nov 5

before 13:30

Miguel's return waiverRequested Oct 28leg 5

Reminded Sun 09:00 by SMS, delivered and not opened. Rosa's is signed. His page shows it as the one thing we still need.

His page

Donecounts toward Ready4

Outbound legs assigned or confirmed · 4 of 4

Ground and lodging confirmed for the outbound · Dave Kim, UCSD shuttle, Bannister House

Pilot reconfirmed within 72 h · Tom, Fri 16:40 from the EFB

Weather reviewed for the departure window · Watch, decision above

Outbound · Tuesday, November 3

Appointment 13:30 at UCSD Moores · must arrive by 12:30 · flexibility: morning only

All legs assigned

Leg 1 · Ride06:45Home (Santa Maria) → Santa Maria airport (KSMX)ConfirmedDave Kim · wheelchair van

Ground volunteer Dave Kim · confirmed Oct 30 by link · wheelchair-accessible van · 25 min · Dave asked for the Thursday ride home too, no reply yet.

Leg 2 · Mission07:45 → 09:50KSMX → KMYFAssignedEFB flight createdWatch ↓ since Fri

Pilot

Tom Reyes

Verified · 23 missions · reconfirmed Oct 31 from the EFB

Aircraft

Cirrus SR22 · N428TR

4 seats · fit OK: 307 lb pax of 620 lb available

Weather at departure

Watch ↓ worsened since Fri

Planning score. Ceiling 700 ft OVC at KSMX until ~10:00, KMYF clear.

Tom's EFB minimums: OK (instrument rated, 500 ft and 2 sm)

Rosa · waiver signedMiguel · waiver signedMedical release valid to Dec 15Forecast history

Tom sees in his EFB: names, weights, mobility needs, pickup and drop-off contacts, Gibbs FBO, the day-of line. Held on his device until Nov 8. He never sees the medical release, the referrer or any other case. Open his view

10:30 start suggested for the fog. Decision pending with you; the action is in Open at the top.

Leg 3 · Ride10:15Montgomery (KMYF) → UCSD Moores Cancer CenterConfirmedUCSD shuttle · holds until 11:30

UCSD patient shuttle program · wheelchair requested · handoff at Gibbs FBO · if the flight is late, the shuttle holds until 11:30. A 10:30 departure lands 12:35; the shuttle would be re-booked for 12:45.

Stay · Nov 3 to Nov 5Bannister Family House, La JollaConfirmed2 nights · donated

2 nights · donated · confirmation BFH-2211 · check-in after 15:00 · arranged by us

Return · Thursday, November 5

Fixed date, created at planning · discharge expected by 11:00 · afternoon departure

Mission unfilled

Leg 4 · Ride12:30UCSD Moores → Montgomery (KMYF)ConfirmedUCSD shuttle

UCSD patient shuttle · time will follow the flight once assigned

Leg 5 · Mission13:30 → 15:40KMYF → KSMXOffer in · blockedposted Oct 24 · 10 told · 3 opened · 1 offer

Pilots see on the mission: airports, the window, 2 passengers at 307 lb, wheelchair to aircraft. No names or contacts until you confirm someone.

Offer · Linda Park · Piper PA-28-181VerifiedFit OK · 4 seatsBlocked: medical expires Nov 4

Offered Sat 09:12 from the EFB · proposed 14:00 departure · "Happy to do the return, can also do a later time."

Find a pilot on the board

Good → unchanged · Thu afternoon clear, wind 8 kt · no pilot yet, so no personal minimums

Leg 6 · Ride15:50KSMX → HomeRequestedDave Kim · no reply yet

Dave Kim asked Oct 30 · no reply yet · reminder goes out automatically Tue. Not on the Ready list until the return mission has a pilot and a time.

Recent

Mon 06:58Voicemail from Miguel Alvarez on the day-of line: is tomorrow's flight still on with the fog?

Sat 09:12Linda Park offered on leg 5 from the EFB. Blocked: medical expires Nov 4.

Fri 18:04Weather for leg 2 changed Good → Watch (18:00 run): coastal stratus at KSMX.

Fri 16:40Tom Reyes reconfirmed leg 2 by EFB.

Participants

Who travels, who we call first, who acts for whom, and what each has consented to

Rosa Alvarezprimary passenger · 61Consent v2 · names the EFB

Contact: Second contact. Asked that we call Miguel first; speaks for herself when reached.
Weight: 142 lb · updated Oct 21
Needs: Wheelchair to aircraft, can transfer with help. No oxygen. Nausea after flights, prefers front seat.
Phone: (805) 555-0142
Language: English and Spanish

Miguel Alvarezcaregiver · son, 34TravellingPrimary contactDelegate verified Oct 22

Weight: 165 lb
Authority: Rosa's signed consent plus photo ID, checked by Maria. Expires with this trip unless renewed.
Phone: (805) 555-0177

A. Torres, MSWreferrer · Marin OncologyScoped access

Sees status milestones for this referral only. Receives document requests by link. Never sees the itinerary, pilot or other cases.

Documents by leg

Three separate records: consent, medical release, waivers. Re-checked on every change.

5 of 6

Document	Participant	Scope	Version	Status	Evidence
Information-use consent	Rosa	Trip, names the EFB and UCSD shuttle	v2	Signed Oct 21	e-sign · IP · hash a91f…
Medical release	Rosa	Trip	Dr. Patel	Valid to Dec 15	PDF from referrer
Flight waiver	Rosa	Leg 2 outbound	v3	Signed Oct 24	e-sign
Flight waiver	Miguel	Leg 2 outbound	v3	Signed Oct 30	e-sign
Flight waiver	Rosa	Leg 5 return	v3	Signed Oct 24	e-sign
Flight waiver	Miguel	Leg 5 return	v3	Requested Oct 28	reminded Nov 1

Timeline

Every message, call, document, weather change and plan version on this trip, newest first. One stream, because they explain each other.

Mon 06:58voicemailMiguel Alvarez, day-of line: "Hi, it's Miguel. Is Mom's flight tomorrow still on with the fog? Call me back when you can."

Sun 09:00sms · autoTo Miguel: "Reminder: one waiver for Thursday still needs your signature. Tap to sign." Delivered, not opened.

Sat 09:12offerLinda Park offered on leg 5 from the EFB, proposing 14:00. Confirmation blocked: medical certificate expires Nov 4.

Fri 18:04weatherLeg 2 changed Good → Watch on the 18:00 run. Reason: coastal stratus at KSMX, ceiling 700 ft until about 10:00.

Fri 17:40email · scopedA. Torres, referrer: "Is Rosa's return on Thursday covered yet? Discharge should be by 11."

Fri 16:40efbTom Reyes reconfirmed leg 2. "All set for Tuesday, will watch the stratus." Flight T-0412-L2 created in his EFB.

Fri 11:05documentMiguel Alvarez signed the outbound waiver (v3). Return waiver still outstanding.

Oct 30rideDave Kim confirmed leg 1 by link and was asked for leg 6.

Oct 28documentReturn waiver requested from Miguel by link.

Oct 27plan v2Tom Reyes confirmed on leg 2. Reason: offer confirmed. Passenger details released to his EFB.

Oct 24plan v1Trip built: 2 missions, 4 rides, 1 stay. Return created as a fixed date. Both missions posted; 10 eligible pilots told for each under rules v6.

Oct 22consentDelegate verified: Miguel Alvarez, basis consent plus ID.

Oct 21custodyAccepted from ACA intake by Maria. Custody: Angel Flight West. Eligibility checklist passed (7 of 7).

Oct 20requestReceived on the ACA intake page from A. Torres, Marin Oncology. Routing suggested Angel Flight West (service region, mission type).

Who to call

Primary contact: Miguel Alvarez, caregiver, travelling · (805) 555-0177
Passenger: Rosa Alvarez · (805) 555-0142 · call Miguel first
Day-of line: (310) 555-0100 · rings Maria
Pilot: Tom Reyes · (661) 555-0190
Ground: Dave Kim · (805) 555-0163
Shuttle: UCSD dispatch · (858) 555-0120
Lodging: Bannister House · (858) 555-0133
Referrer: A. Torres, MSW · scoped link, no case access

Passengers

Rosa's page

Rosa Alvarezprimary passenger · 61Consent v2

Weight: 142 lb · Oct 21
Needs: Wheelchair to aircraft, can transfer with help. No oxygen. Prefers front seat.

Miguel Alvarezcaregiver · son, 34Travelling

Weight: 165 lb
Role: Primary contact. Delegate on file, verified Oct 22. Documents and consents are in the Participants tab.

On the board

Open

KSMX → KMYFTue · Tom ReyesConfirmed

KMYF → KSMXThu · 1 offerOffer in · blocked

Same words as the Missions board, so this page, the board and Today agree about where each leg stands.